Belgian Embassy in Baku

Head of Mission: Mr Bert Schoofs, Ambassador

Embassy/Consulate Appointment or Contact Information Belgian Embassy in Baku : Before visit make an appointment

Appointment Booking

Before visiting the embassy, please book an appointment. Embassy offices may remain closed during Azerbaijan and Belgium holidays. Make a phone call to confirm the opening hours since the opening hours may be affected due to the ongoing global pandemic.

You can make an appointment through either a phone call or email on [email protected]. You are advised for more details. Please check the consulate website for the inquiries contact form. A contact form for inquiries can be found on the consulate website.

Belgium Consulates in Azerbaijan may organize/prioritize an Appointment for Belgium residents or have committed support.

Consular/Embassy Services

Ensuring the safety and protection of Belgium citizens in Azerbaijan is the foremost responsibility of the embassy. The Belgium embassy in Azerbaijan offers passport and visa processing, birth Report, document legalization, and other services. In addition, an embassy may visit their country fellows in jails and assist the families and friends in the death of their relative(s).

Visa/Passports Services
The embassy facilitates visa and passport issuance services to visit Belgium for travel/tourism or business purposes, meeting family or friends, seeking job opportunities, and/or making an investment. If you want to apply for the Long Stay/employment Visas, contact the above mentioned phone numbers.

Visa types granted by Belgium are;

Belgium Visa Types

• Belgium Airport Transit
• Belgium Tourist Visa
• Belgium Visitor Visa
• Belgium Business Visa
• Belgium Visa for Official Visit
• Belgium Visa for Medical reasons
• Belgium Visa for Study Purposes
• Belgium Visa for Cultural, Sports and Film Crews

Requirements for Visa

The following requirements must be met for Belgium Visa

• Signed ad Valid Passport
• A filled-out application form
• Photographs (no more than three months older, must have a white background, no glasses)
• Identification Card
• Business Cover Letter/ Intent Letter (for those intending to do business or make an investment in the country)
• Invitation letter from Belgium sponsor (To validate your travel purpose and accommodation)
• Letter of Authorization
• Belgium Ministry of Foreign Affairs Letter

Following are the Visa application form filling guide

• Personal details (Full name, dob, place of birth, country, occupation, and gender)
• Contact details (Phone number, email, permanent address)
• Passport details (passport number, passport issue date, passport expiry date)
• Travel details (date intended for arrival and accommodation address)

Visa processing time

An applicant must apply for a visa 5-7 days before the travel date, as 5-7 days is the visa processing time. If a person needs an urgent Visa in case, the applicant receives his Visa in just three hours.

Travel Insurance for Azerbaijan
Travel insurance is essential and recommended for all those who wish to travel to Azerbaijan. For any inconvenience or emergency, you can skip the expensive and challenging deal, Get a quote.

Relationship between Azerbaijan and Belgium

On December 21, 1991, the Republic of Azerbaijan was recognized as an independent state Belgium. The diplomatic relations between these countries were established on November 16, 1994. While Belgium has an embassy in Azerbaijan located in Baku, Azerbaijan is yet to open one in Belgium. However, the country is planning to open an embassy in Belgium soon.

Travel restrictions due to Covid-19

• Official documents of the relevant country
• COVID-19 passport issued after completion of vaccination for the passengers over the age of 18
• Recovery form for the passengers over the age of 18
• PCR test showing a negative result taken no more than 72 hours before the flight should be brought along.